A Company Secretary is responsible for the company’s compliance with financial and legal policies and procedures. A thorough understanding of the laws that apply to their industry is mandatory.
Typically, a Company Secretary is the point of communication between the Board of Directors and the shareholders and creditors of the company.
Publicly listed companies are legally required to employ a Company Secretary, and the majority of private companies also appoint a Company Secretary.
The typical duties of a Company Secretary vary according to the nature of their industry, however they may include:
- preparing agendas for board meetings and annual general meetings (AGMs)
- maintaining confidential records, including registers of members, directors and secretaries
- responding to correspondence and communicating with relevant stakeholders
- advising on legal, governance, accounting and tax implications of proposed policies
- monitoring changes in legislation and regulations to ensure company compliance
- maintaining the register of shareholders and overseeing dividend payments
- overseeing and renewing insurance cover for employees and members of the company as stipulated by policies and standards
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